The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Agendas may include:
statement of the meeting's purpose
date, time and location of meeting
welcome
minutes of the previous meeting
matters or business arising from the minutes
correspondence
reports
major agenda items
general business
date of next meeting
Meeting purpose may include:
range of business items
setting of enterprise/team goals
planning and development of a project
progress of a project
discussion forum for internal/external clients
Meeting arrangements may include:
scheduling the date and time for the meeting
booking an appropriate venue
recording of meeting
organising catering
organising accommodation and transport
organising appropriate communication technology
establishing costs and operating within a budget
preparing relevant documentation for participants
organising a minute taker
Meeting papers may include:
notice of meeting
agenda
previous minutes
financial reports
chairperson's report
research reports
itemised meeting papers
draft documentation
correspondence
Designated timelines may include:
time frame decided by participants
formal time frame set by the organisation
informal time frame set by the administrative organiser
project timelines
contractual obligations
statutory requirements (eg for annual general meetings)
Meeting conventions may include:
quorum requirements
informal discussion
waiting to be recognised by the chairperson
speaking through the chairperson
restricting discussion to agenda items
time limit on speakers
moving and seconding formal motions
voting procedures
conflict of interest provisions
consensus required
majority of members to agree
casting vote for chairperson
Legal and ethical requirements may include
requirements for public meetings
codes of practice
legislation relating to companies, associations etc
Resolution may include:
agreeing on a course of action
deferring decisions to another meeting
Minutes may include:
formatting from previous minutes
organisation templates
meeting details (eg title, date, time, location)
welcome
names of absent and attending participants
apologies
approval of the record of previous minutes
matters arising from the previous meetings
correspondence
agenda items
reports
other business
date of the next meeting
action items
lists rather than complete sentences
Naming and storage of documents may include:
file names which are easily identifiable in relation to the content
file/directory names which identify the operator, author, section, date etc
file names according to organisational procedure eg numbers rather than names
electronic storage in folders, sub-folders, hard/floppy disk drives, CDROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of documents
filing locations
security
authorised access
The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Agendas may include:
statement of the meeting's purpose
date, time and location of meeting
welcome
minutes of the previous meeting
matters or business arising from the minutes
correspondence
reports
major agenda items
general business
date of next meeting
Meeting purpose may include:
range of business items
setting of enterprise/team goals
planning and development of a project
progress of a project
discussion forum for internal/external clients
Meeting arrangements may include:
scheduling the date and time for the meeting
booking an appropriate venue
recording of meeting
organising catering
organising accommodation and transport
organising appropriate communication technology
establishing costs and operating within a budget
preparing relevant documentation for participants
organising a minute taker
Meeting papers may include:
notice of meeting
agenda
previous minutes
financial reports
chairperson's report
research reports
itemised meeting papers
draft documentation
correspondence
Designated timelines may include:
time frame decided by participants
formal time frame set by the organisation
informal time frame set by the administrative organiser
project timelines
contractual obligations
statutory requirements (eg for annual general meetings)
Meeting conventions may include:
quorum requirements
informal discussion
waiting to be recognised by the chairperson
speaking through the chairperson
restricting discussion to agenda items
time limit on speakers
moving and seconding formal motions
voting procedures
conflict of interest provisions
consensus required
majority of members to agree
casting vote for chairperson
Legal and ethical requirements may include
requirements for public meetings
codes of practice
legislation relating to companies, associations etc
Resolution may include:
agreeing on a course of action
deferring decisions to another meeting
Minutes may include:
formatting from previous minutes
organisation templates
meeting details (eg title, date, time, location)
welcome
names of absent and attending participants
apologies
approval of the record of previous minutes
matters arising from the previous meetings
correspondence
agenda items
reports
other business
date of the next meeting
action items
lists rather than complete sentences
Naming and storage of documents may include:
file names which are easily identifiable in relation to the content
file/directory names which identify the operator, author, section, date etc
file names according to organisational procedure eg numbers rather than names
electronic storage in folders, sub-folders, hard/floppy disk drives, CDROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of documents
filing locations
security
authorised access